Consultant – Education Management Information System (EMIS) at the Ogun State Government

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The Ogun State Government is requesting assistance from the World Bank to fund the Ogun State Economic Transformation Program (OGSTEP) through an Investment Project Financing instrument, The funds will support the Ogun State Development Plan (SDP) (2018-2030) with a focus on business environment, skills development and public sector governance.

The ministry of budget and planning has the responsibility for project implementation and ensuring that the project development objectives are met and coordinated by the Project Implementation Unit (PIU).

Below is a critical role / activities that are needed to be filled or carried out for the preparation and implementation of the program:

Job Title: Consultant – Develop a Framework for the Education Management Information System (EMIS) for the Ministry of Education Science & Technology, Ogun State

Reference No.: OG / CS / PPA / 06 / 2020
Location: Ogun

Project Development Objective

  • The Project Development Objective is to increase agricultural production and stimulate private sector participation in the agricultural, industrial and skills sectors of the Ogun State economy.

The project consists of two main components. The project components include:
Component 1: Increasing Agricultural Production and Industrialization:

  • Sub-Component 1.1: increasing Agricultural Production
  • Sub-Component 1.2: Improving Business Environment.
  • Sub-Component 1.3 Developing Skills.

Component 2: Technical Assistance to Strengthen Capacity to Implement the Program:

  • Component 2.1 Agriculture
  • Component 2.2 Business Environment
  • Component 2.3 Skills
  • Component 2.4 Public Sector Reform and PFM
  • Component 2.5 Project Implementation support

The Education sector is a top priority of the current Ogun State Government and about 20% of the state budget is spent on education. While Ogun is one of the states with the highest levels of literacy in the country, substantial challenges remain, which are being addressed in the State Education Sector Plan (SESP) up to 2030 and the State Education Operational Plan (SEOP) 2018 to 2020.

Of particular concern to the Government is also the poor performance of the state’s skills development eco-system. The formal TVET sector requires a re-engineering and shift towards demand-orientation to meet the skills needs in the labour market. Overall, the public TVET institutions in the state provide a poor learning environment. Technical teachers are not sufficiently available and largely not conversant with up-to-date technologies and training methodologies. Industry linkages of public TVET institutions are weak, if at all existing. Non-formal training in the numerous training centres as well as informal learning in the traditional apprenticeship system also need improvement.

To address some of the multiple challenges related to skills, the Ogun State Government has requested support from the World Bank to overhaul the state’s skills development system, specifically to increase access to skills training, to enhance the quality and market relevance of skills programs and to improve Science, Technology, Engineering and Mathematics teaching in secondary schools. Expected results of the planned interventions include:

  • Industry is fully participating in the planning, management, monitoring, delivery and funding of skills development initiatives in the state
  • Quality and market-relevance of skills development in Ogun State has increased, resulting in an increased rate of employment and self-employment among completers and graduates from skills development institutions (both formal and non-formal)
  • An increasing number of young women access market-relevant skills development through both formal and non-formal education and training programs
  • Access by vulnerable population groups, including people with disability, to employment-oriented skills development, based on local market needs, is steadily increasing
  • Farmers are equipped with better foundational skills resulting in increased productivity of farm activities and agriculture-based value chains
  • Youth undergoing apprenticeship training with mastercraftspersons in the informal sector benefit from improved training quality.
  • Increased efficiency in the formal TVET provision, through an expansion of dual apprenticeship training and improved management of Technical Colleges
  • Improved teaching of STEM subjects in schools encourages more youth to enroll in skills development programs in Technical Colleges and Polytechnics, and to study engineering subjects
  • Better match between supply and demand of skills in the labour market as a result of a coherent policy framework and improved public management capacities.

World Bank support to the Ogun Skills Program will focus on five intervention areas:

  • Reforming colleges and technical colleges into Model Technical Colleges governed with strong conceptual and operational influence of industry, focusing on selected priority economic sectors (centre of excellence approach), and involving advanced and innovative teaching and learning (e.g. dual training, introduction of technology-enabled teaching and learning, integration of academic (literacy and math) education in TVET programs, etc). Existing Technical Colleges would be rehabilitated and revitalized to become Model Technical Colleges.
  • Development of apprenticeship training in Ogun State, scaling up the successful pilot project by ABIOCCIMA to include more companies and occupations, and starting a pilot project to enhance the training quality in the informal sector.
  • Strengthening and expanding demand-driven community-based skills training, including literacy programs for farmers. The reform area would be strongly focusing on skills development of vulnerable populations and women. To ensure demand-orientation, the establishment of a competitively accessible funding facility would be considered to support market-oriented training provided by different public and private providers in the state.
  • Driving a reform of the state’s TVET system, including systems for strong private-sector involvement, sustainable financing mechanisms, technical teachers training and further development, monitoring and evaluation and other fields. The formulation of an Ogun State TVET Strategy and the appointment of a private sector-driven State TVET Board would be important first steps in the reform process.
  • Strengthening the knowledge and practices of secondary school STEM teachers through introduction of an innovative and proven teaching program that utilizes interactive technology in the classroom and an enhanced delivery of content, as well as the development and implementation of a Science, Technology, Engineering and Mathematics (STEM) teacher network for Continuous Professional Development (CPD) to provide support and school based continuous professional development opportunities to teachers.

At present Ogun State Ministry of Education Science and Technology has been publishing information reports and maintaining the available data in simple MS Access and MS Excel based programs.

To enable the Education sector achieve its mandate and provide evidence-based planning, there is a need to leverage on technology by developing an effective integrated Education Management Information System (EMIS).

Objective of the Assignment:

  • The overall objective of this assignment is to develop a framework for the implementation of an ‘all inclusive’ State wide web-based Educational Management Information System (EMIS) which will comprise of information gathered from all institutions offering educational services (Formal, Non-Formal & Informal) within the State.
  • This will require the development of metadata standards and an interoperable framework with infrastructure that is scalable for future expansions.

The integrated framework will therefore consider these two main Management Information Systems:

A Formal Education Management Information System (EMIS):

  • The Formal Education Management Information System (EMIS) is a comprehensive web-based system that will be used for timely, effective and efficient collection, processing, and reporting of data/information needed for decisions, program development, implementation, monitoring and evaluation across all structured (Formal) educational institutions, both public and private within the State.
  • Some of these institutions include: Ministry of Education, Science and
  • Technology (MoEST), State Universal Basic Education Board (SUBEB), Teaching Service Commission (TESCOM), Ogun State Technical Vocational Education Board (OGTVEB), Tertiary Institutions, Technical Colleges, Private Educational Institutions etc within the State.
  • The Web-based EMIS will be a multi-user system that will allow district and zonal education offices to enter, view and query data via the web.

A Non-Formal Education Management Information System (NFEMIS):

  • NFE-MIS is a comprehensive system which brings together people, processes and technology to map, coordinate, and improve the delivery and management of Non-Formal Education (NFE) at sub-national level, by collecting, processing, and disseminating information on NFE providers, NFE programmes and courses, educators and learners.
  • The NFE-MIS contains indicators covering grassroots to central level in the NFE sub-sector. It consists of comprehensive data on NFE providers and their capacity, learners, facilitators, NFE centres, materials used, financing and delivery mechanism.
  • The NFE-MIS contains the data/information that will assist in answering the following questions:
    • Who are the NFE service providers and in which area?
    • What types of NFE services are provided?
    • Who are the target beneficiaries?
    • Who are the facilitators involved in delivery mechanism?
    • How many are participating in NFE services and how many are waiting?
    • How are the NFE graduates using obtained skills and getting benefits afterwards?

Specific Tasks
The consultants’ duties and responsibilities will include:

  • Design of the framework for an integrated inclusive Education Management Information System for both Formal and Non-Formal education sectors for Ministry of Education ensuring the structure complies with the guidelines as directed by UNESCO for NF-EMIS and formal EMIS.
  • Identification of information that needs to be collected from relevant institutions (through consultations with MOEST, SUBEB, TESCOM, Universities, academia, researchers, policy makers and other stakeholders).
  • Ensuring the Integrated EMIS is designed in an evolutionary mode to accommodate the possible expansion of the system to meet future needs. The design should be completely modular to allow for ease of additions and modifications of the system.
  • Provision of a user-friendly, interactive framework design for the collection, processing, and reporting of pertinent education data/information inputs from various local government areas;
  • Accommodate school-based MIS with their coordinates and teacher’s registration council Nigeria (TRCN) for teacher’s certification data as part of the formal sector requirements and national commission for non-formal and adult literacy education literacy agency data at federal and state level as part of NFE-EMIS.
  • Commence data collation from stakeholders, ensuring uniqueness of data and standardisation of metadata. User testing of framework modules by select set of users.
  • Leverage on-going TVET federal assisted project namely, Innovation and development effectiveness for acquisition of skills (IDEAS) managed and coordinated by Federal Ministry of Education (FMOE) and National Board of Technical Education (NBTE) for informal including public and private apprenticeship data.
  • Implement a pilot/model system with approved design of Framework.
  • To ensure synergy and effective integration of both formal and non-formal sector information.
  • Produce standard reports and disseminate information to policymakers and stakeholders in a systematic way.
  • Prepare comprehensive documentation including detailed but non-restrictive technical specification for the procurement of all software and hardware needed for the EMIS for Ministry of Education Science & Technology.
  • Provision of training to user groups and administrators.
  • Perform any other activities related to the objectives of this assignment upon the request of the Client (Ministry of Education Science & Technology).

Deliverables and Reporting Requirements
The Consultant will report to the Honourable Commissioner in the Ministry of Education Science & Technology. The Consultant shall also provide weekly project status reports and the following deliverables:

  • Inception Report: Four weeks after commencement of the assignment, including a comprehensive description and justification of the methodology used, results of findings on activity already conducted and next steps.
  • Interim Report: Delivery of 60% completed design of framework, including standardisation of data collated from stakeholders. This will be presented in a workshop to the MoEST technical team.
  • Draft of final documents: Presentation of pilot/model system with approved framework and input of 50% of data collated. This will be presented in a workshop to the MoEST technical team.
  • Final activity reports: Encompassing pilot system with completed data upload. Recommendation on implementation of a global standard EMIS including detailed design and road map to implement recommendations.

Payment Schedule
The payment of the consultant will be based on sign off of deliverables by the Ogun State Ministry of Education, Science and Technology and following the payment schedule below:

Progress Target – Payment Percentage

  • Contract signature (mobilization) – 10%
  • Submission of Inception report – 10%
  • Interim Reports & Presentation of design for MIS – 20%
  • Draft of final reports & Input of 70% data into system – 40%
  • Approval of final activity reports – 20%
  • Total – 100%.

Time Frame:

  • The assignment should be completed within five months.

Organisational Reporting:

  • The consultant will report to the Ogun State Ministry of Education, Science and Technology and will be supervised by a technical team to be appointed by the Honourable Commissioner of Education, Science and Technology of Ogun State.
  • The Ministry will submit all relevant information available to the consultant. However, overall it remains the sole responsibility of the consultant to search for and collect all required information.
  • The consultant will organize all necessary travel and other resources by himself, subject to reimbursement as stipulated in the contract.

The following represents a tentative staffing schedule for key consultants. However, the consultancy firm may suggest another staffing arrangement and quantity structure for key staff appropriate to accomplish the required tasks.

Team Lead:

  • Advanced Degree (Masters or Ph.D) in Education, Economics, Mathematics, Statistics, Computer Engineering, Computer science, or related field.
  • Experience in establishment of EMIS for Ministry of Education Science & Technology is considered an advantage.
  • Ten (7) years of prior research experience in the area of information management in education.
  • Experience in the design and analysis of quantitative research, understanding of educational systems in Nigeria and abroad would be an advantage.
  • Strong interpersonal and Analytical skills and good written and oral communication skills in English,
  • High standards of personal integrity and ability to treat all individuals with fairness and respect.
  • Good oral and written communication skills.

Metadata Specialist:

  • Proven working experience with data lifecycle management and governance, metadata management, with enterprise data catalogue, with ETL processes that include data profiling and data quality, data integration, education sector and/or with another relevant field.
  • Advanced University Degree and proven technical expertise in Information Technology, Computer Science and / or other relevant areas.
  • Ability to develop Metadata and Data Lineage Solutions for multiple data sources across on-premise and cloud environments in accordance with Data Governance Standards, Policies and Procedures.
  • Familiarity with conceptual, logical and physical data modelling and data dictionaries and semantics, syntax and taxonomies.
  • Demonstrate interpersonal and consultative skills and capable of facilitating workshops with stakeholders with diverse backgrounds.
  • Good oral and written communication skills.
  • Good organizational, analytical, conceptualization and problem-solving skills.
  • Fluency and excellent writing skills in English required.
  • Good knowledge of the Nigerian public sector and the education system is an asset.

System Integration Architect:

  • Proven experience developing and implementing strategic system architecture plans, enterprise resource planning system, including development of data service bus and data warehouse.
  • Advanced University Degree and proven technical expertise in system architecture development, Computer Science, Computer Engineering, Systems Engineering, information technology, information systems or other relevant areas.
  • Proven technical expertise in integration architecture, application to application integrations, services, internal and external API, file transfer, information security, role-based data access, and electronic data interchange (EDI).
  • Good knowledge of requirements analysis and decomposition, of design, development, internal testing, and the documentation of same for the application to application integrations, of troubleshooting existing integrations and providing technical support to the application development team.
  • Familiarity with computer operating systems, applications and software development processes and tools (design and engineering procedures).
  • In-depth knowledge and experience with XML, PHP, Python, Java, JavaScript, SSL, Apache, MySQL SQL, PostgreSQL, Linux, Nginx, Windows server 2012 or newer.
  • Experience writing Web Services, RESTFUL, or SOAP APIs, as well as experience writing fault-tolerant and secure code.
  • Experience in structured release and deployment best practices.
  • Good organizational, analytical, conceptualization and problem-solving skills.
  • Fluency and excellent writing skills in English required.
  • Good knowledge of the Nigerian public sector and the education system is an asset.

Software Developer:

  • Proven experience with information systems, applications and software development.
  • Advanced university degree and proven technical expertise in Computer Science, Software Engineering, Systems Engineering, information technology, information systems or other relevant areas.
  • Proven technical expertise in designing, developing software and interfaces.
  • Familiarity with computer operating systems, applications and software development processes (design and engineering procedures).
  • Familiarity with PHP, Java, JavaScript and SQL
  • Good organizational, analytical, conceptualization and problem-solving skills.
  • Ability to oversee and manage a team of software development officers.
  • Fluency and excellent writing skills in English required.

Data Scientist:

  • Proven experience with the development of data analytics features and tools, programming languages (R, Python, etc.) and application of machine learning principles.
  • Advanced University Degree and proven technical expertise in Statistics, Applied Mathematics, Computer Science, Data Science, or similar.
  • Track record of designing and developing dashboards
  • Ability to devise and oversee data-driven projects.
  • Familiarity with data querying languages, and statistical or mathematical software.
  • Good organizational, analytical, conceptualization and problem-solving skills.
  • Fluency and excellent writing skills in English required.

Application Closing Date
16th September, 2020.

How to Apply
Interested and qualified consultants should send their Resume and Cover Letters to: , using the Job Title as the subject of the mail.

Click Here to Download Term of Reference

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