Malaria Consortium Latest Job Vacancies

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Senior Supply Chain Officer – Health Systems

Job Title: Senior Supply Chain Officer – Health Systems

Location: Abuja
Employment Type: Temporary, Full-Time

Job Summary

• We are recruiting for a Senior Supply Chain Officer: Health Systems to join our team in Abuja
• The job purpose is to support to the procurement, supply chain management and quality assurance of malaria commodities to be procured and utilized under the MC SMC programme with oversight from the Health System Supply Chain Manager.

Key Working Relationships:

• The Health Systems Senior Supply Chain Officer will be a member of the Country Technical Team, led by the Senior Country Technical Coordinator.
• S/he will report to the HSSCM, work with other technical team members and work with the SMC project team in delivering programme work plan on health commodity related procurement and management in line with the project direction.
• He may also be assigned to manage other project commodities as deemed fit by the HSSCM.

Key Responsibilities
Project Supply Chain (National) (70%):

• Serves as a focal point for the program team for requests related to SMC commodity logistics issues.
• Ensures pharmacovigilance of SPAQ during the seasonal malaria chemoprevention campaign in PF funded states ·
• Follows the activities of all suppliers of goods and service providers to ensure quality, timely payment, handling of complaints to mitigate and resolve issues as quickly as possible.
• In accordance with the organization’s storage manual, produce a monthly inventory report to the Country Commodity Manager on the last day of each month.
• Produces reports (monthly, end of campaign and for the donor) of reconciliation of stocks for all inputs, indicating what is purchased, received, distributed and the remainder, to be provided to the Country Commodity Manager and SMC project manager.
• Work closely with program team and commodity manager in developing and finalizing RFQs and RFPs for programmatic procurements
• Participate in the monitoring of the performance of 3rd Party Logistics company engaged for the management of distribution of health commodities.
• Monitor and track the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Support the Country Commodity Manager in the management of all project commodities deployed across the country
• Support the Country Commodity Manager in following up issues on IDEC and NAFDAC permits with all the relevant agencies in Nigeria.
• Maintaining and regularly updating a commodity procurement database of SMC commodities and other commodities used for programme implementation in Nigeria.
• Performs other duties as directed by the Country Commodity Manager, Senior Country Technical Coordinator and SMC Project Director.

System Strengthening (30%):

• Facilitate routine monitoring and tracking of health commodity utilization across the states to identify capacity gaps.
• Coordinate review meetings for all health commodity procurement reports to provide feedbacks to the project team lead
• Routinely participate in the monitoring and supportive supervisory visit to states on the supply chain management of SMC commodities while mentoring the state and GoN staffs on supply chain management
• Participate in the training of national and state supply chain staffs on the supply chain management of SMC commodities
• Provide regular feedback to the Country Commodity Manager as well as the SMC Project Director on the capacity gaps across the states in the management of project commodities and plans to address the gaps.

Person specification
Qualifications and experience:

• Have a Master’s Degree (MSc) in Pharmacy / Pharmaceutical Sciences or a Master’s in Public Health (MPH) or a Master in Business Administration (MBA).
• 5-7 years’ experience in a related role
• Have a Degree in Pharmacy or other related qualification
• A certification in procurement and supply chain management and or QA of pharmaceuticals will be an added advantage
• Experience with logistic management of public health commodities in Nigeria
• Experience with engaging vendors like 3PL companies and suppliers of health products is desirable.

Work-based skills and competencies:
Essential:

• Proven previous experience in Procurement and Supply Chain Management of Malaria commodities
• Proven ability to build and maintain collaborative relationship with donors, subcontractors, grantees, and vendors in general
• Experience managing a medical supply chain and coordination
• Ability to engage with stakeholders like NAFDAC, Customs and NMEP
• Good inter-personal, communication and planning skills
• Experience managing a medical supply chain and coordination
• Committed to organisational mission and values
• Proven experience in the international procurement of malaria is desirable
• Excellent computer skills in Excel and knowledge and use of database tools.

Remuneration
Competitive.

Application Closing Date
24th November, 2022 (23:59 GMT).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note: Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

Supply Chain Officer

Job Title: Supply Chain Officer

Location: Nasarawa

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office in the State, Nigeria.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state.
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation.

Person Specification
Essential:

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• Have a Bachelor’s Degree in Pharmacy with 5 years’ post qualification experience
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS.
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria.

Work-based Skills and Competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools.

Salary
Competitive.

Application Closing Date
20th November, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding.
• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.
• To apply for this position you will need to have the right to work in Nigeria.

Short Term Technical Assistant: Compliance Support

Job Title: Short Term Technical Assistant: Compliance Support

Locations: Abuja & Niger
Duration: December 2022 – January 2023
Total TA days: National consultant – 20 TA days

Description

• Malaria Consortium requires a qualified National consultant with expertise in programme compliance review who will support the end of project compliance review of BMGF CHIPS project in Niger state.

Purpose / Scope of Assignment

• The compliance review will be conducted in Malaria consortium Country Office Abuja and physical verification may be required at the state level (Niger state).

The process will involve reviews of:

• Project activities (finance, operation, HR, programs and technical)
• Spot checks with beneficiaries across the LGAs of the state.
• Review of compliance with MC and BMGF’s rules and regulations, and compliance with national CHIPs implementation guidelines.
• Findings and recommendations for corrective actions to improve operations, quality of implementation (including technical quality), enhance internal controls will be expected.

Specific Tasks

• Review the project’s activities compliance with the donor’s terms and conditions as contained in the grant agreement.
• Review project reports and expense listings drawn from the 4-year life span of the project.
• Conduct end of project asset review and verifications.
• Document and follow up on observations for immediate corrective actions.
• Document unresolved observations for reporting.
• Assist the programs compliance unit to provide adequate compliance support to the BMGF teams during the project’s closeout period
• Work 8:00 am -5:00 pm (Monday to Friday) daily in the office or in the field as may be directed.
• Write and submit full report on the assignment.
• Deliverables for Consultant
• Provision of final compliance report on the reviewed project activities (finance, program, operations HR and technical) indicating compliance or otherwise with the donor’s terms and conditions as stated in the grant agreement.
• Provision of compliance report on projects assets review and verifications.
• Submission of working documents (soft copies) of the review to the Programmes Compliance Manager.
• Carry out other compliance-related reviews on the project as may be directed by management.

Qualifications and Experience

• A graduate in any of the following fields: Accounting, Public Health Financing, Public Health Economics, Business Statistics or Finance and Administration.
• Membership of a recognised professional body (e.g., ACA, ACCA, CIPFA, CIMA) is required.
• 3 – 5 years post professional qualification experience in similar assignment within the NGO/INGO environment.
• Good numeracy, written and verbal communication skills
• Good attention to details and accuracy
• Good computer knowledge especially MS excel, PowerPoint and word applications
• Hands-on experience conducting large-scale compliance or internal control reviews.

Application Closing Date
30th November, 2022.

Method of Application
Interested and qualified candidates should send their CV to: hrnigeria@malariaconsortium.org using the Job Title as the subject of the email.

Note

• Only Shortlisted candidates will be contacted
• Kindly note that applications will be reviewed on a rolling basis. Application window may be closed once a reasonable number of applications are received, therefore early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above mail
• Individuals blacklisted from implementing the Global Fund grants are not eligible to apply for this advertised position.

Consultant – Human Resource (HR) Support

Job Titles: Consultant – Human Resource (HR) Support

Locations: Abuja, Niger, Kano, Kaduna, Jigawa, Yobe, Kogi, Kebbi, Plateau, Nasarawa, Sokoto, Borno, Oyo, and Bauchi
Duration: January – March 2023
Timeline of Activities: January – February 2023
No of TA days: 15 TA days / consultant
No of Consultants required: 6

Description

• We require qualified HR consultants that will provide recruitment support to the Country office on the SMC intervention.
• The HR recruitment support will be based in the Country Office of Malaria Consortium.
• S/he will support in the overall recruitment process for the period of consultancy.

Specific Activities

• Support in the reviewing, sorting of all applications to provide a suitable longlist in line with the job description or Terms of reference (ToR).
• Provide logistics support towards the recruitment/ or selection process.
• Draft interview schedule and share for approval
• Arrange interviews, including correspondence with candidates and panel members.
• Travel to states for state level recruitments
• Take part in interviews as assigned
• Prepare interview reports
• Conduct reference checks for identified candidates
• Prepare contracts for new staff/short term Consultants
• Send contracts to identified successful applicants/consultants
• Support with hiring flow movements on Recruitment+
• Any other HR duties as assigned

Deliverables

• Provide longlisted CVs
• Prepare interview schedules for both written test and oral interviews
• Produce accurate interview reports
• Ensure proper documentation of all support provided
• Ensure all recruitment documents including interview grids, pre-interview documents and other personnel documents are collated and forwarded as required.

Qualifications and Experience

• Bachelor’s Degree in Human Resource Management, Business Administration or a related discipline.
• 2 – 3 years’ experience in a related role
• Prior experience in a similar level role
• Experience in human resources or administration
• Experience in record keeping/management.
• Experience in high pressure recruitment is preferred
• Knowledge of Nigeria employment law.
• Willingness to travel to project states (Northern part of Nigeria).

Application Closing Date
30th November, 2022.

Method of Application
Interested and qualified candidates should send their CV to: hrnigeria@malariaconsortium.org using the Job Title as the subject of the email.

Note

• Only Shortlisted candidates will be contacted
• Kindly note that applications will be reviewed on a rolling basis. Application window may be closed once a reasonable number of applications are received, therefore early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above mail
• Individuals blacklisted from implementing the Global Fund grants are not eligible to apply for this advertised position.

Senior Procurement Officer

Job Titles: Senior Procurement Officer

Location: Abuja, Nigeria

Job Purpose

• Support the strategic procurement of goods and services, supplier sourcing and logistics / supply chain requirements for programme implementation in Nigeria. This will include providing monitoring and managing Malaria Consortium’s procurement processes at country level with strict compliance to the procurement policy, value for money and management processes.
• Job will also involve contract management, supplier performance evaluation and procurement risk management.

Scope of Work

• The Senior Procurement Officer will support the programme procurement plan development and implementation. The Job holder will coordinate all threshold assigned procurement in accordance with the Malaria Consortium Procurement Policy. This will include providing the analysis for all MC agreements and will monitor their implementation.

Key working relationships

• The Senior Procurement Officer will report to the Procurement Manager and will work closely with the Country Operations Manager, Zonal admin Manager, Program leads, Logistics officer and all staff to provide them procurement support function. The Senior Procurement officer will provide technical oversight on State Admin Officers procurement functions.

Key accountabilities
Procurement (60%):

• Coordinate procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
• Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can plan for their arrival
• Process all related payments for procurements made within the specified timeline per MC agreements while ensuring documentation is complete and uploaded on SharePoint as at when due
• Upload and track all documentation related to MC Procurement processes on SharePoint and secure in line with Data protection policy requirements
• Support and coordinate the Country Procurement Review Committee (PRC) meeting per Malaria consortium Procurement Policy guidelines
• Serve as procurement covers to state admin officers on all procurement actions within the threshold
• Submit monthly reports on procurement management and procurement trackers detailing all procurement actions and timelines carried out every month

Operations planning (15%):

• Collaborate with the Procurement Manager to ensure effective and efficient workflow of procurement processes in country related to contract monitoring, supply chain planning, proper asset registrations and logistics planning
• Support the programme and project managers to develop, implement and review their programme / project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes
• Conduct regular price list surveys in Abuja for all regularly sourced supplies and services
• Conduct an annual market survey for regularly sourced supplies to ensure Malaria Consortium is considering all qualified suppliers in the market for regularly required items
• Any additional tasks delegated and assigned by operations lead related to job role

Strategic Supplier Agreements (25%):

• Maintain a database of all registered suppliers, pre-qualified suppliers and Contract agreements in a secure manner.
• Carry out routine risk assessments for supplier engagement and contracting
• Provide the analysis for and set up active Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
• Track all procurements against all strategic supplier agreements and provide monthly reports to the Procurement Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year

Person specification
Qualifications and experience:

• Degree or similar qualification in Procurement or related field
• At least 4 years’ experience working in an operations related role specifically in procurement
• Proven writing skills in English
• Ability to work effectively and sensitively with staff in other locations
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• Sector awareness related to procurement
• Excellent interpersonal and communication skills
• Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint
• Analytical skills
• Is committed to the mission of Malaria Consortium and its values
• Good coordination skills

Salary
Competitive.

Application Closing Date
25th November, 2022; 10:00 GMT.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding. Please find our Code of Conduct, Safeguarding Policy and Privacy Notice here.
• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

Driver

Job Title: Driver

Location: Oyo

Scope of Work

• The driver would be responsible for picking up and driving the project officials, pickups and other scheduled appointments. And also will be responsible for performing minor maintenance tasks on the vehicles to assure the functionality of the vehicle.

Key Accountabilities
Safely Transport Persons and Goods (70%):

• Transport safely Malaria Consortium employees and goods as directed by the line manager
• Always be in possession of a valid driving license and personal identification
• Respect and observe the Nigeria traffic regulations, speed limits and adjust speed according to road and risk conditions (for example, when driving in villages or populated areas)
• Observe Malaria Consortium standard operating procedures for vehicles
• Observe the manufacturer technical conditions of use for all vehicles
• Report any accident immediately to line manager and the nearest police station for purpose of insurance claims.
• Assist in loading and off-loading, and fetching water
• Ensure safety of vehicles assigned to you at all times
• Ensure passengers wear seat belts at all times.

Vehicle Maintenance and Checklist for Field Trips (20%):

• Responsible for daily and weekly preventive maintenance and report to the line manager any problems with vehicles
• Ensure vehicles are always on full fuel tanks
• Diligently and promptly update the movement and fuel consumption logbook
• Furnish the logbook to the line manager as and when required to facilitate preparation of monthly vehicle and fuel consumption reports
• Always ensure the vehicle insurance and licenses are valid before driving any vehicle.
• Alert line manager when service and maintenance schedules are due
• Clean the vehicle inside and outside as and when necessary/ keep your vehicle clean externally and internally at all the times
• Check that items mentioned in the logbook are in the vehicle before leaving
• Perform daily vehicle pre–departure checks to include fuel, engine oil, coolant, lights, tyres, horn, tools and equipment, brakes, windows and mirrors, etc.
• When a field trip is planned, the driver has to inspect and prepare the vehicle the day before leaving and be ready for scheduled departure time
• The driver has also to prepare additional materials according to trip needs (for example, additional fuel tank, stickers, flag, medical and food kits, additional spare tyres).
• Conduct daily, weekly and monthly vehicle check
• Behave in a professional manner at all the times with the understanding that the public associates your behaviour with Malaria Consortium
• Ensures the official vehicles are safely parked within the office environment and approved sites at all times.

Security, Communication and Miscellaneous Duties (10%):

• Ensure the vehicle radio communication is in good working condition
• Maintain regular radio communication with the base station while travelling away from the base. Radios should be switched on for communications at all times
• Observe and ensure adherence with security guidelines in the programme area of operation
• Assist Logistics Officer and colleagues in gathering security information analysis especially pertaining to routes to be travelled. To advise the logistician on the security of such routes and whether Malaria Consortium vehicle should travel or not on a given route
• Promptly report all relevant security incidents/concerns to the Logistics Officer
• Carry out other delegated tasks using Malaria Consortium vehicles. Theses may range from mail delivery, payment of bills, picking or dropping of staff or visitors and other similar tasks
• Organise the assigned task in the most efficient and effective manner, so as to minimize vehicle use (fuel consumption, wear and tear)
• Carry out any other duties as requested by the Logistics Officer and any senior staff
• Follow Malaria Consortium’s security protocol at all times

Person Specification

• Minimum Qualification of O’Level Certificate
• Honest, hardworking and pleasant personality with effective interpersonal skills
• Fluent in English
• Valid driving licence
• Previous experience working as a driver (minimum of 5 years’ experience)
• Knowledge/skills of basic mechanics.
• Willingness to learn about security protocols.

Salary
Competitive.

Application Closing Date
20th November, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Residents in project location strongly advised to apply.
• We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding.
• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

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