NGO JOB: Human Resources Assistant at Breakthrough ACTION Nigeria

April 9, 2023 Gistcore Job vacancies and Opportunities 0

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Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position of:

Job Title: Human Resources Assistant I

Location: Abuja

Job Summary

  • The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations.
  • This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Major Activities / Responsibilities

  • Liaise with relevant staff (supervisors, unit heads, etc.) to coordinate and prepare for new hire orientation.
  • Ensure new staff completes all relevant documents for the Personnel File.
  • Support with the recruitment of full-time staff and consultants
  • Manage staff Group Life Insurance
  • Work with Finance and Admin with regard to key personnel actions – new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status, etc.
  • Liaise with new hire supervisors, admin, and IT in ensuring workspace and work tools are made ready for new hire (s).
  • Manage leave administration and monthly timesheet processes and tracking.
  • Coordinate administrative/logistics aspects of the recruitment process.
  • In the absence of the HR Officer, represent the HR Team in relevant meetings.
  • Work with relevant HR team members to ensure appropriate HR databases/ERP are updated promptly.
  • Post vacancy announcements on internal and external platforms.
  • Assist the SHRO in the collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.
  • Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.
  • Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices.
  • Other duties as identified by supervisor.

Required Minimum Education

  • Bachelor’s Degree (preferably in the Arts or Social Sciences) is required.

Knowledge, Skills and Competencies:

  • Experience managing end-to-end HR procedures/processes independently is required for the position.
  • Experience using Human Resources Information System
  • Hands-on experience working with key Ms. Office applications (Excel, Word, PowerPoint, etc.) is compulsory.
  • Proven ability to communicate effectively regarding sensitive and confidential matters.
  • Experience using video conferencing tools to set up meetings/interviews is compulsory.
  • Ability to work independently and remotely is mandatory for this role.
  • Strong oral and written communication skills.
  • Demonstrated ability to analyze and resolve problems.
  • Meticulous attention to detail.

Application Closing Date
13th April, 2023.

Method of Application
Interested and qualified candidates should send their CV (PDF) to: hiring@ba-nigeria.org using the Job Title as the subject of the mail.

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